Accounts Payable Training Course


Accounts Payable Training Course
Share on facebook
Share on twitter
Share on linkedin
Share on pinterest
Share on reddit
Share on stumbleupon
    • In the Accounts Payable Training Course, you will learn industry best practices for collecting and processing invoices and making payments to vendors, customers, and other third-party companies.
    • Four ways to learn: public class, webinarself-study, or on-site training.
    • Learn from a professional with 30+ years of business experience.
    • Public class and webinar limited to four students for maximum learning.
    • Certificate issued upon completion.
    • Cost: Two day class $1399.00.  Available discounts.
    • Public Class and Webinar Schedule located in right column.


In addition to best practices, you will learn how to make sure your department’s payment accounts are reconciled, and bookkeeping entries are complete and accurate. One of the goals of this class is to make your accounts payable department a totally paperless operation, and to learn techniques to prevent payment fraud and business email compromise (BEC) (see article below).

The course presents best practices for the following critical AP functions: 

  • the master vendor file, 
  • invoice processing, 
  • checks, 
  • ACH payments, 
  • the policies and procedures manual, 
  • cash management, 
  • travel and entertainment policies, and 
  • processing 1099s.

In addition, the course provides industry recommended policies for: internal controls, payment strategies, and dealing with regulations.

Each Student Receives:

  • student manual or textbook for use during and after the class.
  • Instruction from an experienced business professional (minimum of 30 years) with at least five years in a corporate senior management position (CEO, President, COO, Vice President, CFO).
  • Real life exercises to support training materials.
  • Individual attention (classes are limited to four students).
  • Personalized Certificate of Completion

Business Email Compromise

Social media platforms may have taken over as the most prevalent mode of communication, but email continues to be the preferred tool for business communication. Research conducted by The Radicati Group, a technology market research firm, predicts this love affair with email will result in explosive growth reaching 319.6 billion emails received and sent each day by 2021. It’s no wonder the piercing eyes of the cybercriminal have fixated on ways to compromise one of the essential business communication tools.

What is Business Email Compromise (BEC)?
Spearphishing on steroids is how law enforcement officials like to think of BEC. Sometimes called man-in-the-middle attack or whaling its purpose is to deceive an organization’s personnel, primarily accounts payable, into handing over vast sums of money.

Between October 2013 and December 2016, the FBI discovered there was over $5.3 billion lost to BEC scams globally.

How Does Business Email Compromise Work?
BEC is a multi-component stealth exercise; just like most successful cyber attacks, and takes advantage of a blend of technology and the human factor. BEC can be broken down into four distinct phases:

1. Profiling
BEC fraud starts with surveillance of a targeted company. BEC only works if the cybercriminal understands how the target thinks so this intelligence is required to jump the trust-barrier hurdle. Gathering intelligence usually includes spearphishing to acquire access to a system to harvest credentials or install malware. The information is then used to extract information and to obtain unauthorized access to executive schedules and calendars which enables the cybercriminal to construct a profile of the victim, frequently a high-level executive in the organization.

Cybercriminals do their homework to acquire a variety of information. When targeting a victim, they will research:

  • general information regarding the organization (for instance, where it does business and with whom).
  • management organizational structure to include titles and names of company officers.
  • information about new rounds of funding.
  • data about new services, products, and patents.
  • geographic or product expansion plans.
  • executive travel plans.

2. Playing-with-You

The information acquired when profiling the organization offers the cybercriminal an understanding of the hierarchy of the organization.

Learn more…

Consulting Signpost

Overwhelmed and don’t know where to start?

If you are experiencing problems with any of the following, we can help:

  • unprecedented growth
  • supply chain issues
  • cash management issues
  • introduction of new technologies
  • development of a company mission statement or S&OP
  • poor customer service
  • poor internal training development
  • declining or stagnant sales
  • high employee turn-over
  • no accountability for managers

Our account managers can work with you to improve the performance of your workforce in two ways:

  1. Our account managers can help you put together a comprehensive employee training program proven to be one of the best returns on investment there is.
  2. A business consultant to provide expert advice in a particular area such as management and leadership, accountancy, human resources, customer service, finance, or supply chain management. 

Start to improve your bottom line today by contacting your account manager by email at or call us 24/7 888-632-2093.


Recommended CPE credit: 16
Recommended field of study: Accounting
Program level: Intermediate.
Advance preparation: None
Additional disclosure information


Module 1: Managing the AP Function

Best Practice Policy
Policy and Procedures Manual
Staff Training
Soliciting Process Improvement Recommendations
Payment Audits

Module 2: Master Vendor File

Who Has Access
Master Vendor File Set-Up
Using Naming Conventions
Making Changes to the Master Vendor File
Master Vendor File Cleanup
Self-Service Master Vendor Files

Module 3: Invoice Processing

Receipt of Invoices
Invoice Handling: Approvals
Invoice Data Requirements
Verifying Invoice Data
Invoice-Coding Standards

Module 4: Invoice Problems

Short-Paying Invoices
Handling Unidentified Invoices
Handling Invoices without Invoice Number
Discrepant Invoices

Module 5: Checks

Approach to Paying by Check
Check Printing
Check Signing
Check Stock Storage
Distribution of Checks
Check Fraud
Use of Payee Name Positive Pay

Module 6: ACH (Electronic Payments)

Approach to Paying Electronically
Converting Vendors to ACH Payments
Handling Change of Bank Account Requests
Convincing Vendors to Convert
Handling Remittance Information

Module 7: P-cards

Designing a Best Practice P-Card Program
Setting Strong Internal Controls in Your P-card
Increasing Usage of the P-card in
Your Organization
Setting Attractive Payment Terms

Module 8: Payment Strategy

Establishing an Overall Payment Strategy
Paying Small-Dollar Invoices
A Rush or Emergency Payment Policy
Payments Made Outside Accounts Payable
Basic Fraud Protection against ACH Fraud

Module 9: Policy and Procedures Manual

Use of the Manual
Creating an Accounts Payable Policy and
Procedures Manual
Updating an Accounts Payable Policy and
Procedures Manual
Access to the Accounts Payable Policy and
Procedures Manual

Module 10: Operational Aspects

Paying When the Original Invoice Is Missing
Limiting Calls to Accounts Payable
Petty Cash
Reviewing Supplier Statements
Adopting a Policy of Never Returning Checks to

Module 11: Duplicate Payment Issues

Using Processing Standards
Duplicate Payment Avoidance
Mandating a Rigid Work Process
Some Quick Checks
Backup for Rush Checks

Module 12: Internal Controls

Appropriate Segregation of Duties
Appropriate System Access
Policy when Employees Leave
Eliminating Weak Control Practices
Staff Training

Module 13: Fraud Prevention: General

Separate Computer for Online Banking
Wire Transfer Information Requests
Information on Internet for Vendors
Mandatory Vacation Policy
Job Rotation Policy
Handling of Change of Bank
Account Requests

Module 14: Fraud Prevention: Checks

Use of Positive Pay
Pre-printed Check Stock Controls
Check Stock Storage
Other Check Fraud Prevention Practices

Module 15: Travel and Entertainment Policy

Formal Policy
Expense Report Form
Verifying Data
Handling Receipts
Detailed Meal Receipts

Module 16: Travel and Entertainment Issues

Cash Advances
Unused Tickets
Departing Employees
Making Travel Reservations
Reimbursing Employees

Module 17: Regulatory Issues: Information Reporting

A Form W-9 Requirement Policy
Collecting and Tracking W-9 and W-8 Policy
Using IRS TIN Matching Properly

Module 18: Regulatory Issues: Unclaimed Property

Reporting and Remitting Unclaimed Property
Performing Due Diligence for Unclaimed Property
Using Social Media to Track Owners of Unclaimed

Module 19: Regulatory Issues: Other

Proper Handling of Sales and Use Tax
Regular OFAC Checking
Foreign Corrupt Practices Act (FCPA) Monitoring

Module 20: Technology

An Accounts Payable Technology Plan
Handling E-mailed Invoices
Invoice Automation
Use of Mobil Devices in Accounts Payable

Module 21: Communications/Vendor Relations

Communicating Relevant Information to Vendors
Communicating with Internal Customers
Working with Purchasing
Customer Service in Accounts Payable

Module 22: Cash Management

Taking Early Payment Discounts
Payment Timing
Payment Status Information for Vendors


Below are the most recent reviews:

The training is not rushed and is explained until we understood it.
A. E.
Company: HFI, LLC

Instructor was able to answer all my questions.
D. M.
Company: HFI, LLC

Instructor is quite knowledgable on the aspect of accounts payable and industry best practices.
A. M.
Company: The University of the West Indies, Open Campus

On the exercises, more true/false and multiple choice would be preferred.
M. H.
Company: Cepheid

Asking what the “student” would like to obtain/learn prior to the course helps the instructor to know what to cover, so the instructor did a great job with that!
S. B.
Company: Nascentia Health

Instructor asked challenging questions.
S. J.
Company: Ibxco

Very helpful and informative.
A. D. C.
Company: College of Registered Nurses of Manitoba

Good knowledge and good material to take home.
Company: Community Action Partnership, Lancaster and Saunders Counties

Instructor covered everything.
M. A.
Company: Sugar Creek Packing

I would recommend this class.
B. D.
Company: Goodwill Columbus


Monday and Tuesday, January 13 – 14, 2020 Full
Monday and Tuesday, February 10 – 11, 2020
Monday and Tuesday, March 9 – 10, 2020 Full
Monday and Tuesday, April 13 – 14, 2020
Monday and Tuesday, May 11 – 13, 2020
Monday and Tuesday, June 8 – 9, 2020

Scheduled dates don’t work for you? Schedule your own start date (subject to availability).  Contact customer service to check date availability at


Registering another Person

If you want to register for another person, click on the registration link and enter your information in the Billing Information section, uncheck the Student Information same as Billing Information box at the bottom of the form, then enter your student information.  If you experience any difficulty with online checkout, please call customer service 24/7 at 888-632-2093.

Registering by Purchase Order

If you need to register using a purchase order, email a copy to (be sure to list class name, class date, student name, student address, student phone number, and student email address).

To Register by Phone

To pay by credit or debit card using customer service 24/7 call 888-632-2093 .

Close Menu